4th CONFERENCE
on
MONITORING AND EVALUATION OF PROJECTS

Introduction

The Monitoring and Evaluating of projects has been adopted by a wide range of organizations in Agriculture, industry, Relief and poverty alleviation institutions, commerce and Government to handle their many varied undertakings especially the M & E of projects.  The Conference aims to equip participants to develop expertise in design, preparing project proposals, implementation skills, and critically monitor and evaluate projects.  The Conference reflects and expands on current accepted approaches to projects monitoring and evaluation, highlighting the areas where good planning can help alleviate many problems often experienced during the Monitoring and Evaluating process.

This Conference is designed for:

  1. §  Staff of government ministries involved in special donor funded projects
  2. §  PMPs (Project Management Professionals).
  3. §  Experienced project managers who wish to advance their skills
  4. §  Project Team Leaders
  5. §  Project Team Members
  6. §  Educators teaching project management theory and practice
  7. Managers required to take on a new challenges
  8. §  Executives committed to their organisation’s growth.

Conference Outlines

The conference modules include:

Introduction to M & E

  • Project cycle management
  • Project planning & scheduling
  • Project risk and quality control
  • Capital budgeting & investment appraisal

Using M & E Manage for Impact

  • An overview of using M & E to manage impact
  • Managing and M & E
  • Guiding the project strategy for poverty impact
  • Creating a learning environment
  • Ensuring effective operations
  • Setting up and using the M & E system
  • The basics of participatory M & E

Linking project Design, Annual Planning and M & E

  • An overview of linking project design annual planning & M & E
  • Designing for learning, empowerment and sustainability
  • Introducing the logical framework approach
  • Using the logical framework approach
  • From a log frame matrix to an annual work plan and budget
  • Outlining M & E during initial project design

Setting up the M & E System

  • Overview of setting up the M & E system
  • Key steps in setting up the M & E system
  • Documenting the M & E plan
  • Quality of your M & E and keeping it updated

Deciding what to Monitor and Evaluate

  • An overview of deciding what to monitor and evaluate
  • Knowing what you need to know
  • Using the M & E matrix for detailed planning
  • Being guided by performance questions
  • Focusing on key information and optimal indicators
  • Making comparisons and the role of baselines
  • Updating your information needs and indicators

Gathering, Managing and Communicating Information

  • An overview of gathering, managing and communicating information
  • Deciding which methods to use
  • Gathering data from the field
  • Collecting analyising and storing information
  • Communicating M & E finding for action and accountability

Putting in Place the Necessary capacities and Conditions

  • An overview of putting in place the necessary capacities and Conditions
  • Human and institutional capacity
  • Incentives for M & E
  • Organizing M & E structures and responsibilities
  • Organizing the project’s system for managing information
  • Finances and resources to operate the M & E systems

Reflecting Critically to Improve Action

  • An overview of reflecting critically to improve action
  • How to encourage reflection
  • Making M & E events more reflective
  • The contribution of external reviews and evaluations to critical reflection

Project Log frame Matrix

  • Reviewing an existing logical framework matrix
  • Reworked log-frame matrix

 

M & E Matrix

  • Considerations when developing an M & E matrix
  • Core M & E activities in the example
  • The M & E matrix example

Methods for Monitoring and Evaluation

  • Sampling related methods
  • Core M & E methods
  • Discussion methods for groups
  • Methods for spatially distributed information
  • Methods for time based patters of change
  • Methods for analysing linkages and relationships
  • Methods for ranking and prioritising.
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Descriptions and Terms of Reference for Key M & E tasks and actors

  • Project director (M & E aspects only)
  • M & E coordinator
  • M & E staff
  • M & E responsibilities of general project (and partner) staff
  • M & E responsibilities for primary stakeholder groups
  • TOR for consultant to set up the M & E system
  • TOR for Consultant on participatory M & E
  • TOR for consultant on information management
  • TOR for implementing partner (M & E component only)
  • TOR for mid –term review
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